Step by Step: How to Import from China
- Juan Luis Osorio
- Mar 4
- 2 min read
Step 1: Research & Supplier Selection
Actions:
Identify your product and verify demand.
Source suppliers via platforms like Alibaba or trade shows (e.g., Canton Fair).
Vet suppliers: Check reviews, certifications (e.g., ISO), and request samples.
Key Tip: Use third-party inspection services (e.g., SGS) to verify quality.
Step 2: Legal Compliance & Documentation
Actions:
Register your business and obtain an Importer ID (e.g., EIN in the U.S.).
Classify goods with an HS Code (Harmonized System Code) for customs.
Check if your product requires permits (e.g., FDA for electronics/toys).
Key Docs:
Proforma Invoice (from supplier).
Import License (if required).
Step 3: Negotiate Terms & Finalize Contracts
Actions:
Agree on pricing, MOQ (Minimum Order Quantity), and Incoterms 2020 (e.g., FOB, EXW).
Sign a contract outlining quality standards, delivery timelines, and penalties for delays.
Key Tip: Use secure payment methods like Letters of Credit (LC) or escrow services.
Step 4: Arrange Shipping & Logistics
Actions:
Choose air (fast, costly) or sea freight (slow, economical).
Hire a freight forwarder (e.g., Flexport) to handle:
Booking cargo space.
Preparing Bill of Lading (B/L).
Consolidating shipments (LCL for small volumes).
Key Docs:
Commercial Invoice.
Packing List.
Step 5: Customs Clearance
Actions:
Submit documents to customs:
B/L, Commercial Invoice, Packing List.
Certificates (e.g., CE, FCC).
Pay duties/taxes (calculate via DutyCalculator).
Key Tip: Work with a customs broker to avoid clearance delays.
Step 6: Delivery & Inspection
Actions:
Transport goods to your warehouse via truck or rail.
Inspect goods for damage/quality issues.
Resolve disputes with suppliers if defects are found.
Key Tip: Purchase cargo insurance to cover losses.
Step 7: Post-Import Compliance
Actions:
Label products per local regulations (e.g., safety warnings).
File import records for audits.
Manage inventory and sales.
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